Terms & conditions.

1. Submissions

All submitted papers must be original, unpublished work not under review elsewhere, and must follow the official IEEE conference template. Submissions are peer-reviewed and screened for plagiarism. The organising committee reserves the right to reject or withdraw any paper that does not meet the conference's scope, quality or ethics requirements.

2. Registration & payment

At least one author of each accepted paper must complete full registration for the paper to be included in the program and considered for IEEE Xplore® (subject to approval of technical co-sponsorship). Fees are as published on the Registration page and the ConfConnects portal. Bank, transfer and payment-gateway charges are charged on actuals as per local government norms.

3. Refunds

All fees are non-refundable and non-transferable. A refund is given in one case only: when the conference is converted to online mode, as set out in section 7. Please see the Refund Policy for full details.

4. Presentation & publication

At least one author must present each accepted paper (in person or online) for it to be submitted to the IEEE Xplore® Digital Library, subject to meeting IEEE's scope and quality requirements. Inclusion in IEEE Xplore® is at IEEE's discretion. Authors are responsible for the accuracy and originality of their work and for obtaining any necessary permissions.

5. Code of conduct

All participants are expected to behave professionally and respectfully. The organisers may remove, without refund, any participant engaging in harassment, disruptive or unlawful conduct.

6. Changes & cancellation

The organisers may modify the program, format, dates or venue where necessary. In the event of cancellation or rescheduling due to circumstances beyond the organisers' control or force majeure, registrations are applied to the rescheduled event and no refund is given; see the Refund Policy.

7. Conversion to online mode

ICACT 2027 is planned as a hybrid conference, in person in Kathmandu and online. The organising committee may convert the conference to a fully online event in either of these cases:

• Natural calamity. An earthquake, flood, landslide, epidemic or other natural calamity, or a related government advisory, makes it unsafe or impractical to hold the conference in person.
• Author preference. 95% or more of the registered authors choose to present online.

If the conference is converted to online mode:

• The registration fees remain unchanged. Registered papers are presented online and remain eligible for publication on the same terms.
• Authors who do not wish to take part in the online conference may request a refund. The refund is the registration fee paid, excluding applicable taxes.
• Refund requests must be made in writing to secretaryicact@gmail.com, quoting the Paper ID and payment reference.

The organising committee will announce any conversion on this website and by email to registered authors.

8. Liability

The organisers and the IEEE Nepal Section are not liable for any personal loss, injury, or damage, or for travel, accommodation or visa-related costs incurred in connection with the conference.

9. Contact

Questions about these terms? Write to secretaryicact@gmail.com.